Reports

Reports provide summaries of your business activity, such as income, expenses, balances, and outstanding amounts.
They help you review performance and understand your financial position at a point in time.

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How to generate reports (general steps)

Most reports in Bookkeeper are created in the same way.

Open Reports

1. From the left-hand menu, click Reports

If Reports is not visible:

1. Click Customize
2. Tick Reports
3. Click Update

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Select a report

1. Click the name of the report you want to view

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Set report options

Most reports allow you to:

1. Select a From and To date
2. Choose optional filters (where available)
3. Click Update

The report will refresh based on your selections.

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Download or share reports

• Use Print or Export to download reports as PDF or Excel
• Reports can be re-generated at any time

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Standard Reports Available in Bookkeeper

Below are the commonly used standard reports and what they are used for.

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Profit and Loss

What this is for:
Shows income and expenses for a selected period, and whether the business made a profit or loss.

How to create it:

1. Go to Reports
2. Click Profit and Loss
3. Select the date range
4. Click Update

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Balance Sheet

What this is for:
Shows what the business owns and owes at a specific date.

How to create it:

1. Go to Reports
2. Click Balance Sheet
3. Select the date
4. Click Update

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Cash Flow Statement

What this is for:
Shows how cash moved in and out of the business during a period.

How to create it:

1. Go to Reports
2. Click Cash Flow Statement
3. Select the date range
4. Click Update

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Sales by Customer

What this is for:
Shows total sales grouped by customer.

How to create it:

1. Go to Reports
2. Click Sales by Customer
3. Select the date range
4. Click Update

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Sales Invoices

What this is for:
Shows a list of sales invoices and their status.

How to create it:

1. Go to Reports
2. Click Sales Invoices
3. Select the date range or status
4. Click Update

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Receipts Report

What this is for:
Shows payments received from customers.

How to create it:

1. Go to Reports
2. Click Receipts
3. Select the date range
4. Click Update

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Payments Report

What this is for:
Shows money paid out of the business.

How to create it:

1. Go to Reports
2. Click Payments
3. Select the date range
4. Click Update

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Supplier Balances

What this is for:
Shows how much is owed to each supplier.

How to create it:

1. Go to Reports
2. Click Supplier Balances
3. Click Update

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Customer Balances

What this is for:
Shows how much each customer owes you.

How to create it:

1. Go to Reports
2. Click Customer Balances
3. Click Update

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General Ledger

What this is for:
Shows all transactions grouped by account.

How to create it:

1. Go to Reports
2. Click General Ledger
3. Select the date range
4. Click Update

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Trial Balance

What this is for:
Shows a summary of all account balances at a point in time.

How to create it:

1. Go to Reports
2. Click Trial Balance
3. Select the date
4. Click Update

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Notes

• Reports reflect what has been entered into the system.
• Changing dates or filters will refresh the report instantly.
• Reports can always be regenerated if changes are made later.